Inspection order lists

The list of inspection orders in Inspect / Operator shows all the released inspection orders that have open samples.

• The My inspection orders section shows all the inspection orders that the operator has already worked on.
• The Available inspection orders section lists all released inspection orders.

By default, the inspection order lists contain the inspection order number and status, item code/name, item quantity, unit of measure plus creation type/date. The above can be expanded by selecting further columns using Customize table -> Show/hide columns. The options include business partner (supplier/customer) code/name, depending on the creation type of the order, information on the document (goods receipt, receipt from production) and batch/serial number information if any.

If an inspection order covers more than one serial-numbered item or batch, then the label Multiple is displayed in the corresponding column.

If you click the > (expand) icon of an inspection order, the system displays the samples of the inspection order. If you click on a sample, the system displays the sample details.

Performing the inspection

To start inspection, select an inspection order from the list. The system will display the next sample that has not been completed, that is, it has Not started or In progress status. The status of the unprocessed test steps is No result.

Before starting the inspection, you may need to select one or more equipment from the dropdown that appears when you click in the Equipment field.

If an equipment's name is displayed in the dropdown in red font as in the screenshot below, it means that the equipment has expired (e.g. it should have been calibrated). In this case you need to notify your manager who then should activate the equipment.

The test steps can be completed in any order. When you select an attribute and when you fill in the Measurement field, the status of the test step automatically changes either to Passed or Failed.

In the case of attribute tests, you may need to select one or more defects from the dropdown that is displayed when you click in the corresponding field beside the attribute.

If you feel like adding a comment on a test at any time during the inspection, just enter it in the Comment field at the bottom of the test's card (see the green frame in the screenshot below). As soon as you click outside the card, the test result gets saved along with your comment, and both the result and the comment will become visible for your manager in Inspect / Manager. Note that if the inspection manager filled in the Additional information field for a test, it will also be displayed (see in orange frame below).

Once you have completed the tests, press Review order in the bottom right corner of the inspection order detail page.

You will get a page with two tabs. On the Test summary tab (opened by default) you can see the results of all the tests, including the number of comments for each. Select the Test comments tab to check the comments. If you are happy with the review, press the green Complete order button. Doing so will remove the inspection order from your view (both from the Available inspection orders and the My inspection orders lists). It will appear in your manager's screen as completed, and your manager can finalize (close) it.

SAP Business One related information

When an inspection order is triggered automatically by the detection of a document (goods receipt, A/P invoice, production order or production receipt) in SAP Business One, the inspection order lists show the following information:

• the code and name of the business partner (supplier or customer, as stated in the document)
• the number and type of the document (goods receipt, A/P invoice, production order or production receipt),
• the number of the line in the document that corresponds to the inspection order (for In production inspections, this column has the number of the operation = route stage that the inspection order is assigned to),
• the batch or serial number if it exists (as stated in the document).

The same information (except document line numbers for Goods receipt and Production receipt inspections) is also displayed in the header of the inspection order detail view: