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Print and Delivery Report Action File template path ability to use Windows aliases i.e. %OneDrive% %Dropbox% for dynamic output to individuals file sharing syncs

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8 comments

  • SSP Automation
    Thank you for your request. It has been scheduled for review by the development team that will get back to you should there be questions.
    (Please note that as we are user-driven we can't guarantee that your request will be met unless it gets many votes and/or fit the product vision)
    Read more about the Feature Request process here
    [Internal Id: 62642]
  • Ramon Duunk

    I did not try your way as above yet but you could use a onedrive junction that sync the folder without moving your files.

    like this for example (we still to it differently)

    https://inclowdz.wondershare.com/cloud-manage/add-folder-to-onedrive.html

     

  • Andrew Phillips

    Hi Ramon,

    Thanks for the update, those junctions are essentially symbolic links. I had thought about that but I just tried and it won't work sadly. When creating the symbolic link/junction - it essentially creates the path mapping to the executing user directly on adding, so you can see below I used the %OneDrive% in the creation (which will work for any user with OneDrive installed locally if put in My Computer/Run) but, the link actually gets bound to the users\NAME\OneDrive - so the next person to try execute would not have that access/permission (as expected) and it wouldn't work as planned.

    Hopefully this requests get more votes and Boyum can do some magic to allow ease of use of the %% shortcuts for calls in the file path.

  • Ramon Duunk

    And server side with shared folders maybe ?

    We need the votes, but this platform is not very active, at least not in votes.
    Most of the users are also not interested in constantly automate further.

    It works so it's ok for most of the companies.
    But participating in new idea's is not a companies priority.
    You got my vote at least :)

  • Rasmus Jensen

    Hi Andrew

    Thank you for the request...

    I somewhat see the value in such a system, but I do have some concerns:

    1. What should the system do in the case example one-drive is not installed/set up on a particular machine? (example if the report action is run via the server component)? Should it then fail (so far we have kept to folder keywords that we can 100% guarantee will exist on all systems)?

    2. What should happen when two people have their one-drive folder in different locations? The keyword will of cause be able to save, but if the file is attached to the document or other-wise referenced by a full path, that path needs to be without %onedrive% and then since it is different from user to user, not give any value?

     

  • Rasmus Jensen

    The is also the issue that you can have both a personal and a business One-drive confusing the %onedrive% alias (which in itself is also a keyword that one work on desktop machines (Aka Windows 10/11)... not Server OS)

  • Andrew Phillips

    Hi Ramon,

    Yes, you are correct server side shared (or mapped folders) from their IT would technically work, however A). it's more of a manual setup for each and B). suitable for more actual "shared" company directories (customers, suppliers, R&D etc. with local permissions etc. to consider).

    In the scenario where we're dealing with employees and their Business OneDrives for example (where it's not shared content like Public Folders, but it's their own personal working day to day WIP area like my documents).

    Rasmus, thanks for input, I hope this expands where I'm going with this.

    1). The server scheduled task is not quite relevant for what my scenario/objective is here. Fully agree and understand that wouldn't work at all and would be a direct clear path to folder / network path for those types of actions in the file template path.

    The ability to leverage the %% shortcuts (like native Windows/Server handle) in B1UP file path output is more for the users workflow improvements. Where in the company they will all be using something like OneDrive or Dropbox (and will have it installed on their local or RDS or both) and therefore the %% alias will work (with App installed). So when we create Report Actions, i.e. Sales team - they click PDF to export their quotes / reports or document(s) from SAP it would seamlessly sync to their day to day OneDrive (and subfolder i.e. %OneDrive%\SAP_Quotes which was found by leveraging the %OneDrive% from logged in user execution on click (creating the subfolder SAP_Quotes if needed and not existing under the root which B1UP does already).

    From there they can then do further things with their documents. Loads of use cases and time saving possible. i.e. getting/reviewing and sending quote into something like Docusign/Signable or attach on an email thread of ongoing discussion (not P&D automated which works for things like invoices/statements but when in commercial mode i.e. Signing deals you typically attach it to thread / deal), accounts getting various invoices from an BP account to review as a task and send to a customer etc.

    I know you can use Windows mapped network drives or shared directories on server / client side to achieve this partially. But in the now extremely cloud driven landscape access to using these aliases in the file path will allow a much wider embrace from the SAP side (running on Windows) to the cloud sync services i.e. OneDrive which then seamlessly works with employees running any OS (Windows,Mac OS, iOS, Android, tablets etc. - All of which support the cloud services).

    I know SAP is doing their own OneDrive integration now in newer releases (so they recognise the need and interest from customers/prospects of showing ease of flow between SAP/O365) but looking at it currently, its weak and not flexible.

  • Rasmus Jensen

    Hi Andrew

    I fully see the value in storing data in OneDrive etc (though I lean personally to store it in MS Teams/Sharepoint so it is shared)... but I'm more concerned about it being %OneDrive% keyword replacement being the solution for this... Relying on this feels brittle to me (one person not having one drive installed and everything stopped working and useless on a Windows Server)... I think if we are to do anything in this area it needs to be something more robust with using the real OneDrive API or Microsoft Graph so it works everywhere and in backend services.

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