Item master data on SAP Business One lets you manage all items that you purchase, manufacture, sell, or keep in inventory. Services can also be defined as items, although they are only relevant for sales.
For each item, you enter the data relevant for a particular area in SAP Business One, which uses this data for purchasing, sales, production, warehouse management, accounting, and services.
In this screen, we can add, update, search, and maintain item data.
Beas expands SAP Business One’s Item Master Data by including more features for production and inventory management, such as new fields and functions. Beas’ extended Item Master Data screen can be accessed directly from a SAP Business One Item, or through Beas Item Structure screen.
This guide will show how to manage items in Beas, as well as the tools that Beas provides for simplifying the process of creating new items.
To navigate through item master data, it is essential to understand how to build an item structure. This is actually the first step you should consider doing when implementing Beas. This process was designed based on implementation best practices to help you manage specific data used in Beas business processes.
It is important to understand the correct flow of all master data involved in the process according to the business.
- The first question to be asked is: “What are we producing?”
It can be: raw material, sub-assembly, or finished good.
- The second question to be asked is: “When are we producing?”
It will depend on the factory calendar, holidays, and shifts.
- The third question to be asked is: “Where are we producing?”
It can be individual or multiple resources of: machines, labor, or external operation.
- The fourth question to be asked is: “How are we producing?”
This question involves two concepts: Routings where we define productivity per resource, setup times, parallel or alternative resources, and bill of materials where we define the recipe or the list of component parts to produce the finished good or sub-assembly.
After answering and defining all these master data, Beas allows to display everything in one screen called the item structure. In here, the item will have assigned the bill of materials, the routings to produce the item (if applicable) and many other details used in Beas processes.
When we switch to the Beas extended screen (or open the item directly from the item structure screen), the system displays a new screen with more fields. In addition, depending on the item settings, some tabs may be included like Batch, Series, Parameter, and Variant, in addition to the SAP standard tabs.
Additionally, there are tabs for: Bill of Materials, Routing, Product Configuration, and Quality Control. These tabs will help the user display all the information from the item structure in one screen, without searching separately for the specific screens. For these tabs, there are additional lessons within unit 8, which give a deeper understanding and knowledge transfer.
PATH: Inventory > Item Structure > Double Click an item
In this screen, Beas displays a list of all items created in the system.
ALTERNATIVE PATH: Inventory > Item master data > Right click and choose “Item Master Extended”.
In this section, we navigate through the most relevant fields when creating an item in Beas. In the Field Guide section, we include all fields available in the item master data.
Besides the standard SAP Business One fields, Beas adds the field I-Version to the Item Master Data header.
I-Version: Field used to assign an item version if applicable. In other words, the user can assign a new version (that can have different bill of material or routings or different values) for future manufacturing process or use the original version
In this document you will get a deep understanding on how to setup and manage item master data in Beas Manufacturing.